Job Description
You will play a key role in managing inventory, procurement, and parts coordination. Ensuring and supporting the smooth and efficient running of Parts Administration in terms of parts inquiry, customer handling, administration, data entry, and filing. You will collaborate with cross-departmental teams and external vendors.
Responsibilities
- Receive all parts inquiries and make correspondence with our factories (abroad)
- Prepare Purchase Requisition (PR) Form and follow-up accordingly
- Monitoring AWB (Air Way Bill) and GRN (Goods Received Note)
- Create Sales Quotes (SQ) for all parts requirements
- Work together with Finance Department in-terms of Invoicing to customer
- Work together with Supply Chain Department in-terms of delivery schedule
- Prepare Lead Time Report
- Maintain Parts Price List
- Maintain Unit Database
- Maintain Stock Report and Stock Minimum Level (SML)
Qualifications
- Bachelor’s / Diploma degree in HVAC Engineering / Industrial Engineering or Supply Chain Management, or a related field
- At least 2-3 years of experience in inventory management, procurement, purchasing or PPIC, preferably in a project-based or manufacturing environment
- Proficiency in Spreadsheet / MS Excel
- Good command in English, both verbal and written.
- Strong knowledge of parts management and supply chain processes
- Detail-oriented with strong analytical capabilities
- Excellent communication and coordination skills to work effectively with cross-functional teams and external factories / vendors
- Excellent Time Management
Advantages
- Understanding the process of industrial product sales (B2B) is a plus
- Understand with basic HVAC systems is a plus
- Experience and familiarity with our products and line of HVAC business is a plus
- Experience with ERP systems such as SAP or Oracle is an advantage.